Faculty Hiring

• Appoint a search committee and distribute the Office of General Counsel's Key Legal Considerations in Hiring document.  

• Write a recruiting plan for the position; you’ll be asked for this in your Interfolio requisition. The purpose of the plan is to demonstrate that effort will be exerted to maximize the ability to locate applicants who are professionally excellent, mission-supportive, and diverse. 

• Draft a job description with applicant qualifications and criteria; you’ll be asked for this in your Interfolio requisition. 

• Submit position requisition in Interfolio. Review the instructional video below.  

• Publicize the position externally as per your hiring plan. Use the pre-approved External Advertising Template and refer to the Publications & Organizations for Job Postings document.

Instructional Video

Note: To turn on the video's closed captioning, please select the "Show Transcript" icon in the upper right-hand corner of the screen. 

Each dean (or designee), department chair, search committee chair, and dean’s assistant who will be involved with one or more faculty searches in the coming year is expected to attend one of these sessions. For follow-up questions, please contact the vice provost for faculty affairs or visit during office hours. 

• Attend a Conducting the Search training session hosted by the Office of the Provost. 

• Review the applicants. All applicants who submit by the published deadline and meet minimum requirements must be evaluated by the search committee.   

• Use the rating system in Interfolio to assess each applicant.  

• Conduct initial interviews.  

• Determine finalists. All searches must have 3 finalists per position; approval for fewer finalists must be granted by the vice provost for faculty affairs (VPFA).  

• Remember that the Interfolio files for finalists must be complete, including a cover letter, c.v., and Religious Affiliation Form.

• Arrange on-campus Office of the Provost interviews with the Coordinator for Faculty Hiring. 

• Conduct on-campus interviews. 

• Recommend hire through Interfolio. As a reminder, units may not begin negotiations until applicant selected for hire is approved.  

• Negotiate with applicant.  

• Issue the contract via unit business officer.  

For full-time faculty, follow the Total Contract Management (TCM) Guide instructions to ensure that Human Resources (HR) can begin onboarding. HR will conduct a background check on all faculty, usually after the contract has been signed.  

Refer to the Human Resources website as you walk through onboarding your new faculty. 

Advertising Templates

• External Ads (for use in advertising in outside publications)

Make sure to print and retain copies of all ads used

Forms for Campus Interviews

• Faculty Certification of Credentials (FCCF) form
  • Instructions to complete the FCCF
• Hire-with-Tenure Recommendation form
• Hiring Proposal form
• H-1B petition

• Appoint a committee manager and review the Office of General Counsel's Key Legal Considerations in Hiring document. 

• Draft a job description with applicant qualifications and criteria; you’ll be asked for this in your Interfolio requisition. 

• Submit position requisition in Interfolio. 

• Attend the Adjunct Faculty Search Training hosted by the Office of the Provost. 

• Publicize position as needed. Use the pre-approved External Advertising Template and refer to the Publications & Organizations for Job Postings document.   

Adjunct Search Training- This training is for business officers, office managers, dean assistants, and anyone hiring part-time, temporary adjuncts. For questions, please contact Jeremy Crews. For follow-up questions, please contact the vice provost for faculty affairs or visit during office hours. 

• Review the applicants. All applicants who submit by the published deadline and meet minimum requirements must be evaluated by the search committee. 

• Use the rating system in Interfolio to assess each applicant evaluated. 

• Determine finalists. 

• Conduct interviews as needed. 

• Submit completed applicant files of finalists for Office of the Provost review in Interfolio.  Remember that the Interfolio files for finalists must be complete, including a cover letter, c.v., and part-time mission review. 

• Communicate with business officer to submit a New Hire Faculty Personnel Action Form (PAF) complete with Interfolio ID#. This will initiate credentialing and HR processing. 

• Issue the contract via unit business officer. 

For part-time adjunct faculty, HR will onboard (and conduct background checks) through the SharePoint process. 

Refer to the Human Resources website as you walk through onboarding your new faculty. 

Advertising Templates

• External Ads (for use in advertising in outside publications)

Make sure to print and retain copies of all ads used

Forms for Campus Interviews

• Faculty Certification of Credentials (FCCF) form
  • Instructions to complete the FCCF
• Hiring Proposal form

Part-Time Faculty Hiring

• Part-Time Personnel Action Forms